Processing of personal data

Chalmers needs to process personal data to administer programmes and courses. This is done mainly to meet your rights and document your development, but also to develop and evaluate Chalmers' operations and to comply with legal obligations.
Depending on where you are in your studies, your personal data may also be processed in projects you choose to participate in. Your personal data also need to be processed in operational activities for various practical purposes.
The following is a list of the data processing that Chalmers has a legal basis for carrying out. If you want to know more about what purpose, what personal data and what legal basis a data processing relies on, you can find more detailed information in the central register of personal data processing, see link below. The numbers in brackets state what processing operation or operations are involved.

Chalmers processes personal data for the following purposes:

  • handling course selections and admission to study programmes and courses (PU05.01, PU05.02)
  • handling tuition fees, scholarships and awards (PU05.05)
  • documenting credits awarded (PU05.08)
  • checking for plagiarism or study misconduct (PU05.10)
  • study guidance (PU05.11)
  • course evaluations (PU05.13)
  • checking student union membership (PU05.14)
  • making of backup copies of IT systems (PU08.03).

Personal data may also be present in operations where we:

  • inform about research education and other activities or document/archive activities (PU03.01, PU03.04, PU03.06)
  • recruit students to study programmes and courses (PU04.03)
  • handle exchange students (PU05.03, PU05.04)
  • handle students with functional variations (PU05.06)
  • register student projects that include the collection of personal data (PU05.09)
  • conduct education in individual courses (PU05.07)
  • handle disciplinary matters (PU05.12)
  • give access to premises, IT resources and support in handling these resources (PU08.05, PU08.01, PU08.02, PU08.04, PU08.08)
  • arrange events, conferences and meetings (PU09.01)
  • handle library resources (PU09.02)
  • when required, handle crisis and safety incidents, information security incidents, audits and investigations (PU10.01, PU10.02, PU10.03)
  • register consent to other processing (PU06.03, PU11.02)

Personal data

Most processing operations include name and contact details, as well as credits awarded and information concerning your course or study programme. More detailed information about what personal data are processed and for what purposes is available in Chalmers’ central register of personal data processing.

Disclosure of personal data

In certain cases, Chalmers discloses your personal data to other organisations, for example data about registered students to Chalmers Student Union and data about credits awarded for the verification of qualifications to companies and others. It can also involve data to a receiving institution of higher education, if you are studying as an exchange student.

Since Chalmers is subject to the principle of public access to information, personal data may also be disclosed when an official document is released. This can be done at the request of a private party who wants to gain insight into the university's activities within the Freedom of the Press Act. The release of an official document is preceded by a secrecy review, when Chalmers can sometimes refuse to disclose certain data pursuant to the Public Access to Information and Secrecy Act.

Your rights

As a data subject, you have the right to access the personal data collected about you. You can also request rectification if Chalmers has registered inaccurate personal data about you or object to processing of personal data, for which you think Chalmers does not have a legal basis. A request for a register extract, objections or requests for rectification are made to Chalmers’ data protection officer.

Chalmers takes your rights and your integrity extremely seriously. You also have a responsibility for handling personal data in a legal and ethical way, if you process personal data in a project or thesis. Raise the matter with your advisor or supervisor if such a need arises. Starting to think about how you handle personal data will be of benefit to you in your future professional life. The Data Protection Regulation is here to stay.

Chalmers values your integrity highly and handles personal data with care. If you have questions or views about how Chalmers processes your personal data contact Chalmers’ data protection officer


Page manager Published: Tue 29 Sep 2020.